Transforming Campus Administration and Services with School AI Management System

Background

Traditional paper-based school administration processes are time-consuming, inefficient, and prone to human error. Furthermore, IT departments often need to build customized software from scratch, which introduces security risks and creates unnecessary overhead. Many schools also rely on public cloud services, which can expose sensitive student data to higher cybersecurity threats.

Challenges

• Inefficient paper workflows slowing down data management.
• IT resource burden, requiring self-developed tools.
• Cybersecurity concerns, especially with public cloud reliance.
• High setup time, delaying project go-live.

To address these challenges, a national senior high school in Taiwan sought an AI-powered solution powered by NEXCOM that could integrate existing platforms, improve user experience, and ensure data privacy within its internal network.

This integrated system connects with the school’s library, academic affairs, internship, continuing education, counseling, and general affairs departments through APIs. Data is seamlessly collected, cleaned, and updated across platforms—including printed documents—ensuring synchronized and secure operations.

System Architecture

The solution integrates AI inference and microservices computing on AIEdge-X^®310 with customized EdgeGPT services powered by Neu-X60.

• AIEdge-X^®310 (RAG/LLM Server): Provides high-performance AI computation, enabling retrieval-augmented generation (RAG), prompt-based services, and multi-agent AI applications.
• Neu-X60 (Query Server): Acts as the localized large language model platform, ensuring secure, on-premises knowledge retrieval and natural language interaction.
• Neu-X102-N50 (MCP): Connected via USB hub for data collection.

Why AIEdge-X^®310 and Neu-X60?

NEXCOM’s solution was chosen because it uniquely combines industrial-grade AI hardware with a localized LLM platform, ensuring privacy, reliability, and adaptability.

To this National Senior High School, the deployment not only modernized campus operations but also demonstrated how AI can be securely and effectively applied in education and public sector administration.

By leveraging AIEdge-X^®310 and Neu-X60, the school has taken a significant step toward building a smart campus, setting a strong example of how AI-powered solutions can transform traditional institutions.

Customer Benefits

The integration of AIEdge-X^®310, Neu-X60, and Neu-X102-N50 delivers several key benefits:

• Enhanced Efficiency: Staff and students access information instantly through conversational AI, reducing manual workload.
• Data Security: On-premises EdgeGPT ensures sensitive academic and administrative data never leaves the intranet.
• Cost Savings: One-time licensing lowers recurring fees compared to cloud-based AI services.
• Scalable Deployment: AI microservices architecture allows expansion to additional systems such as ERP, BPM, MES, CRM, and PLM.
• User-friendly Experience: Voice input and natural language queries simplify interactions for non-technical users.

Key Features for Application Needs

AIEdge-X^®310

• Support 14/13/12th Gen Intel^® Core™ i9/i7/i5/i3 processor
• Optional M.2 module for storage
• 2 x 2.5" SATA SSD
• 2 x DP, 2 x LAN (1GbE/2.5GbE), 2 x COM, 4 x USB 3.2 Gen 1, 2 x USB 2.0
• Stylish design with powerful computing power
• Validated with the NVIDIA^® GeForce RTX™ 50 and Quadro series graphics cards, up to the NVIDIA^® RTX™ 6000 Ada Generation
• 1 x M.2 Key M 2242 for supporting PCIe and SATA storage device

Neu-X60

• Intel^® processor N50
• Small footprint in palm size
• Pre-installed 4GB memory
• Pre-installed 128GB M.2 storage
• Support 1 x Intel^® I226-V 2.5GbE LAN
• 1 x HDMI^®, 1 x RS-232/422/485, 2 x USB 3.2
• 1 x Full-size Mini PCIe for an optional wireless module
• 1 x Mini PCIe slot supports a Wi-Fi/LTE module
• Great value for indoor applications